Senior Grant Consultant (Grant Consultant), Proposal Services
Company: Indiana University
Location: Gary
Posted on: April 28, 2024
Job Description:
Special Instructions SummaryA cover letter will be requested at
the onset of an interview.DepartmentRESEARCH ADMINISTRATION
(UA-RSCH-IUBLA) Department InformationThe mission of the Office of
Research Administration is to provide exceptional support for
Indiana University's research community in order to catalyze
research productivity and protect the institution and its research
community from risk. Job SummaryThis Senior Grant Consultant
position works within the Office for Research Administration's
(ORA) Proposal Services area and is responsible for the review and
submission of complex external sponsored project proposals in both
the university's research administration system and the sponsor's
submission system. Department-Specific Responsibilities
- Resolves conflicts and facilitates contract and grant revisions
through discussions and correspondence with sponsor officers,
University counsel, faculty and staff, and other administrative and
programmatic units at IU throughout the life of the project.
- Advises faculty and staff on IU's proposals process and
policies, budgeting policies, and financial policies and
procedures.
- Mentors junior ORA proposal staff and provides a final review
of their submissions as an Authorized Official Representative.
- Serves all of IU's campuses. General Responsibilities
- Ensures proposal review, submission, financial monitoring and
closeout of sponsored projects; reviews, analyzes, and interprets
external sponsor's submission guidelines.
- Creates budgets and completes administrative forms on behalf of
faculty, staff, and researchers as needed.
- Advises, mentors, and assists in the development and submission
of grant proposals and explains complex issues to the staff and
faculty investigators.
- Provides review, approval, and advice about proposal materials;
investigates and answers questions from sponsors, researchers,
fiscal officers, research administrators and others.
- Counsels researchers and staff on the preparation of budgets,
completion of certifications, and institutional information to
ensure compliance with university policies, federal regulations,
and sponsor guidelines; initiates action to resolve problems when
necessary.
- Assists faculty and staff in identifying documents or forms
needed in connection with pending or funded projects; follows up on
all correspondence to ensure that appropriate action is taken or
information provided.
- Monitors expenditure transactions on sponsored project accounts
for allowability, allocability, reasonableness, and financial
compliance with university, state, federal, and sponsor
requirements, and allows or disallows the transactions
accordingly.
- Advises and mentors other staff members in regards to complex
financial transaction issues; provides experienced guidance to the
faculty and departmental administrators on allowable expenditures
and relevant federal and sponsor guidelines; escalates questions as
needed to ensure efficient completion of tasks.
- Ensures timely and efficient flow of information and file
management in connection with proposals, award and other types of
agreements, and sponsored project accounts.
- Utilizes various internal and external systems (such as Kuali,
FastLane, ASSIST, NIH Commons and Grants.Gov) extensively for
proposal submissions, project changes, and account monitoring.
- Evaluates existing policies, researches and proposes new
procedures and tools, and collaborates to identify best practices
and approaches; reviews and makes recommendations to improve
compliance policies and procedures necessary for all aspects of
research administration.
- Interprets and applies dynamic sponsor rules and guidelines;
builds and maintains reference manuals and other critical
documentation.
- May mentor less experienced staff, conduct regular training and
educational sessions, and provide guidance to team members, staff
and faculty on federal, state and university policies, particularly
with seemingly conflicting or vague policies and regulations.
- Attends and participates in various professional development
opportunities, including seminars, webinars, workshops, and
conferences organized by external sponsors and/or professional
organizations; attends and participates in training
opportunities.
- Designs, develops, and conducts training programs, materials,
workshops and other activities to a wide university audience as new
information becomes available or new policies and procedures are
implemented.
- Represents university to external sponsors by responding to
questions and resolving concerns in relation to proposal
submissions or award documents. QualificationsCombinations of
related education and experience may be considered. Education
beyond the minimum required may be substituted for work experience.
Work experience beyond the minimum required may be substituted for
education.EDUCATIONRequired
- Bachelor's degree (preferably in a related field)Preferred
- Master's degreeWORK EXPERIENCERequired
- 2 years of experience preparing and submitting grant proposals
in a similar role at a university or hospital system; OR
- 3 years of experience with grants and awards administration or
university or research policy/procedure.LICENSES AND
CERTIFICATESPreferred
- Certified Research Administrator (CRA) certification upon date
of hireSKILLSRequired
- Proficient communication skills
- Maintains a high degree of professionalism
- Demonstrates time management and priority setting skills
- Demonstrates a high commitment to quality
- Possesses flexibility to work in a fast paced, dynamic
environment
- Seeks to acquire knowledge in area of specialty
- Highly thorough and dependable
- Demonstrates a high level of accuracy, even under pressure
- Strong proficiency in university policies and/or complex
proposal terms and conditionsWorking Conditions / DemandsThis role
requires the ability to effectively communicate and to operate a
computer and other standard office productivity equipment. The
position involves sedentary work as well as periods of time moving
around an office environment and the campus. The person in this
role must be able to perform the essential functions with or
without an accommodation.Work LocationBloomington, IndianaThis
position is eligible for remote work, subject to change in the
future based on university policy and business needs. Advertised
Salary$70,000 - $84,000 per year dependent upon experience and
internal equityBenefits OverviewFor full-time staff employees,
Indiana University offers a wide array of benefits including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to
vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)Learn more about our benefits
by reviewing our online Benefits Brochure.Job ClassificationCareer
Level: CareerFLSA: ExemptJob Function: ResearchJob Family: Research
Administration Click here to learn more about Indiana University's
Job Framework.Posting DisclaimerThis posting is scheduled to close
at 11:59 pm EST on the advertised Close Date. This posting may be
closed at any time at the discretion of the University, but will
remain open for a minimum of 5 business days. To guarantee full
consideration, please submit your application within 5 business
days of the Posted Date.If you wish to include a cover letter, you
may include it with your resume when uploading attachments.Equal
Employment OpportunityIndiana University is an equal employment and
affirmative action employer and a provider of ADA services. All
qualified applicants will receive consideration for employment
based on individual qualifications. Indiana University prohibits
discrimination based on age, ethnicity, color, race, religion, sex,
sexual orientation, gender identity or expression, genetic
information, marital status, national origin, disability status or
protected veteran status. Indiana University does not discriminate
on the basis of sex in its educational programs and activities,
including employment and admission, as required by Title IX.
Questions or complaints regarding Title IX may be referred to the
U.S. Department of Education Office for Civil Rights or the
university Title IX Coordinator. See Indiana University's Notice of
Non-Discrimination here which includes contact information.Campus
Safety and SecurityThe Annual Security and Fire Safety Report,
containing policy statements, crime and fire statistics for all
Indiana University campuses, is available online. You may also
request a physical copy by emailing IU Public Safety at iups@iu.edu
or by visiting IUPD.Contact UsRequest SupportTelephone:
812-856-1234
Keywords: Indiana University, Gary , Senior Grant Consultant (Grant Consultant), Proposal Services, Professions , Gary, Indiana
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