Reception Admin
Company: Griffith Foods
Location: Alsip
Posted on: April 19, 2024
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Job Description:
Griffith Foods is a global manufacturer of food products.-- We
provide a wide range of taste and texture components for food
industry customers throughout the world.-- Our products include
seasoning blends, dry mixes, coating systems, dough blends, crumbs,
flavors, sauces and food bases that are used in an extensive
variety of application from snack foods and processed meat and
poultry to ready meals. Our customers include food processors,
restaurant operators and grocery retailers.-- While our name may
not be familiar to consumers, our products are key components of
foods offered by many of the world's best-known companies.
Summary: The Reception Admin is the first person an employee,
customer, vendor, or visitor sees or talks to when arriving at or
calling Griffith Foods. The Reception Admin is pleasant, has good
listening skills and can provide the correct information when
asked. They also must be able to route calls to the correct person,
enter or check a visitor in for an appointment and give directions
when necessary.The Reception Admin works in a team environment at
the front main reception & office/mailroom area Monday - Friday,
7:30 am - 4:00 pm, and ensures 100% visitor satisfaction is
consistently provided. They will support the Administrator Manager
to assist in clerical, administrative work, mailroom operations,
day to day third party vendors, facility work orders to completion,
and special projects for all GFUS departments; assist in
maintaining a nut free environment and enforce the front main
entrance Safety & COVID-19 protocols.--Essential Duties &
Responsibilities:--Answer multi-line incoming calls, screens and
directs incoming calls to Griffith Foods employees.Greet customers
and visitors to the office with warmth and professionalism.Maintain
safety and security for the building by ensuring the visitor is
logged in properly in the Sign In Visitor System including signing
the electronic Confidentiality Agreement and other safety related
agreements and assigning the visitor a system generated visitor
badge.Contact Security and the emergency departments in case of
emergencies or suspicious behavior including suspicious
packages.Ensure visitors do not bring any items containing nuts
into the building.Enforce and ensure the front main entrance
protocols are being properly followed by employees and
visitors.Contact and notify the appropriate Griffith Foods employee
of visitor arrivals.Keep track of the people arriving for visitor
appointments and when they leave the building.Answer incoming calls
to Griffith Foods Inc. and respond appropriately in a professional,
pleasant, and helpful manner.Perform paging requests within the
Alsip facility.Update the welcome board based on Griffith Food
employee requests.Direct employment application requests to the
Griffith Food website.Contact security in the event of a 911
emergency call to facilitate emergency services direction upon
arrival.Use the intercom paging system to communicate announcements
to employees.Assist with administrative tasks and clerical work for
the GFUS business.Sort and open mail and packages for
departments.Use the postal office machine and UPS online system to
mail letters and packages. Submit invoices to AP for monthly
reoccurring invoices.Provide internal customer service to employees
for facility related work orders.Update housekeeping day porter on
specific office cleaning requests.Assist the Administrator Manager
with administrative duties and special projects.Perform other
administrative responsibilities as directed by the Administrator
Manager including but not limited to:Filing & ScanningOrders &
maintains office supplies as needed.Print e-mails and
invoices.Alphabetize and sort documents.Expense reportsAssist with
Admin Manager with presentations.Assist with onsite and offsite
meetings.Document destruction services and document offsite
storage.Assist with small breakroom food supplies.Contribute to the
Admin Team portal and MS Teams sites.Communicate effectively with
department regarding the daily administrative tasks.Provide back-up
for the GFUS Admin team members.--Qualifications:--High School
Diploma and 1+ years related experience. Computer skills such as
basic-level Microsoft office skills preferred, including Outlook
email. Customer service-oriented focus.Communicates professionally
and effectively with employees, customers and vendors. Professional
verbal and written communication skills.Professional personal
appearance.Maintain confidentiality.Ability to work in a fast-paced
and evolving environment.Open to diverse and inclusive
environments.Must have passion for learning and using new tools and
techniques for personal development.
EQUAL EMPLOYMENT OPPORTUNITYGriffith Foods believes that all
persons are entitled to equal employment opportunity. Griffith
Foods does not discriminate against qualified employees or
applicants because of the following actual or perceived--
characteristics: race, color, religion, sex, sexual orientation,
gender identity or expression, pregnancy, breastfeeding or related
medical condition, national origin, ancestry, citizenship, age,
physical or mental-- disability, genetic characteristic or
information, AIDS or HIV status, order of protection status,
marital status, military or veteran status, unfavorable discharge
from military service, or any other status protected by federal,
state, or local law. Equal employment opportunity will be extended
to all persons in all aspect of the employer-employee relationship,
including recruitment, hiring, participation in benefit programs,
training, promotion, transfer, discipline, layoff, recall, and
termination.--In carrying out our commitment to equal employment
opportunity, Griffith Foods will make reasonable accommodations for
applicants and employees with known disabilities unless doing so
would result in an undue hardship, safety, and/or health risk.
Applicants and employees requiring reasonable accommodations must
notify Human Resources.
Keywords: Griffith Foods, Gary , Reception Admin, Administration, Clerical , Alsip, Indiana
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