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Pathway Specialist (Program Management Specialist), Academic Pathway

Company: Indiana University
Location: Gary
Posted on: June 8, 2024

Job Description:

DepartmentADMISSIONS (NW-ADMS-IUNWA)Department InformationThe Office of Enrollment Management at IU Northwest is seeking an Academic Pathway Specialist to serve as a primary contact to guide high school students through completing an academic pathway that leads to an Indiana University degree. Therefore, the position supports students participating in pre-college pathways, the Indiana College Core (ICC), and IU dual credit partnerships. Job SummaryDepartment-Specific Responsibilities

  • Designs, plans, and delivers pre-college advising activities and resources to high school students in high school, virtual, and on-campus setting.
  • Performs duties necessary for program operation - student and school engagement, advising, tracking, and developing and maintaining resources and informational material.
  • Occasionally represent IU Northwest at recruiting events, delivering in-depth presentations about the university's undergraduate programs, admissions requirements, and deadlines to prospective students, families, teachers, and counselors, in groups or individually.
  • Develops outreach strategies and initiatives to engage prospective and admitted students, including but to limited to print materials, social media, and web content.
  • Collects, analyzes, and interprets future student data for recruitment and admissions decisions-making, analysis, and performance monitoring.
  • Evaluates prospective student applications and make admissions decisions.
  • Establishes new Career Pathway partnerships with local high schools in collaboration with IU academic units.
  • Provides grade 6-12 college readiness and career exploration services using the IU college + Career = Success model.
  • Initiates outreach and relationship-building with potential high school partners, presenting IU's program and engaging all stakeholders as needed.
  • Provides student services for effective program operations, including pathway marketing and recruiting, admissions, course enrollment, and orientation.
  • Advises student enrolled in Career Pathways using the IU advising plan, ensuring students receive all necessary information, access, and resources to complete the pathway successfully.
  • Develops and implements activities from the Pathway PLUS model, including career exploration, work-based learning, engagement in campus life, and college readiness.
  • Collects assessment data through an activity tracker, surveys, and consultations to measure the effectiveness of pre-college programming activities.General Responsibilities
    • Plans, directs and implements programs or events, including the creation of materials to support these events.
    • Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel, accommodations, and research activities.
    • Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.
    • Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers. Mentors, serves as a resource and provides guidance to team staff members as needed.
    • Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants; May be responsible for meeting revenue targets.
    • Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.
    • Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience.QualificationsCombinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.EDUCATIONRequired
      • Bachelor's degreeWORK EXPERIENCERequired
        • 2 years in related fieldPreferred
          • 3 years of work experience within a secondary or university enrollment or advising setting
          • Experience working with students and colleagues from diverse backgroundsSKILLSRequired
            • Proficient communication skills
            • Maintains a high degree of professionalism
            • Demonstrates time management and priority setting skills
            • Demonstrates a high commitment to quality
            • Possesses flexibility to work in a fast paced, dynamic environment
            • Seeks to acquire knowledge in area of specialty
            • Highly thorough and dependable
            • Demonstrates a high level of accuracy, even under pressurePreferred
              • Extremely well organized work habits
              • Ability to work independently
              • Knowledge and comfortability with various technology and software (Peoplesoft, Salesforce, Prezi, Microsoft Office Suite, etc.)
              • Experience working with customer relations management systems, including virtual meeting platforms
              • Demonstrates experience creating and managing multiple projects
              • Possessing a high degree of initiative and a skill set to inspire constituents, particularly high school administration
              • Experience recruiting a diverse range of students within Northern Indiana and Chicagoland areas
              • Ability to build strong customer relationshipsWorking Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationGary, IndianaAdvertised Salary$50,000.00 - $55,000.00 per year. Work HoursEvening, nights and weekend work is required for this positionTravel and off-campus work is required throughout the yearThis position will work outside of the standard business week for IU NorthwestBenefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
                • Multiple plan options for medical insurance
                • Dental insurance
                • Health Savings Account with generous IU contribution
                • Life insurance, LTD, and AD&D options
                • Base retirement plan contribution from IU, subject to vesting
                • Additional supplemental retirement plan options
                • Tuition benefit for IU classes
                • 10 paid holidays per year
                • Generous Paid Time Off
                • Paid Parental Leave
                • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: CareerFLSA: ExemptJob Function: General AdministrationJob Family: Program ManagementClick here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Gary , Pathway Specialist (Program Management Specialist), Academic Pathway, Executive , Gary, Indiana

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