Deputy Clerk- Circuit Court
Company: White County Government
Posted on: November 22, 2022
The White County Clerk will be accepting applications/resumes
for the Circuit Court Deputy Clerk position until November 23,
This is a clerical position including multiple aspects in a
fast-paced office. Applicant must be able to work well with others,
multitask and have strong organizational skills. Basic Microsoft
Office knowledge is required. Preference will be given to
applicants with legal terminology knowledge and experience.
Applicant must be trustworthy, reliable, and have a good work
White County Government is an equal opportunity employer.
*POSITION: Deputy Clerk/Circuit Court*
*WORK SCHEDULE: 8:00 a.m. - 4:00 p.m., M-F*
*FLSA STATUS: Non-exempt*
Starting wage: $31,150
Incumbent serves as Deputy Clerk/Circuit Court for the White County
Clerk's Office, responsible for processing various files/documents,
and assisting the public.
Enters domestic relations and all civil and miscellaneous court
cases and orders into case management system, including processing
court orders, entering into State system for child support, and
informing employers of income withholdings.
Processes payments for probation fees, traffic tickets for circuit
and superior court, and new case filings.
Greets office visitors, providing information and assistance, such
as assisting with copies and various questions concerning court
Collects mail from Post Office, including processing case files and
return of service for Circuit Court. Delivers case files of motions
and orders to Court staff for Judges' review.
Receives child support payments through Child Support State system,
including printing child support payment histories and assisting
with questions as needed.
Processes and maintains records of judgment designated orders, and
submits to Judge for approval and signature, including processing
orders of the day and inserting into binders.
Processes and distributes appeals for Circuit Court cases filed
through Supreme Court of Appeals, including preparing requests from
attorneys for transcripts, copies, and/or information on cases in
Creates decree of dissolution packets and marriage license packets,
including recording marriage license on State program following
Receives marriage license applications, including processing as
required, certifying when needed, and taking payment.
Performs duties of co-workers in their absence or as needed to
maintain department operations.
Processes traffic ticket payments into appropriate program,
reporting tickets to Bureau of Motor Vehicles (BMV).
Maintains files and filing system.
Performs related duties as assigned.
*I. JOB REQUIREMENTS AND DIFFICULTY OF WORK: *
High school diploma or GED.
Ability to meet all employer and department hiring requirements,
including passage of a drug test.
Knowledge of standard policies, practices, and legal requirements
of the Department, with ability to effectively respond to
inquiries, take payments, and apply appropriate procedures
Knowledge of legal terminology and standard policies and procedures
concerning preparation and filing of Court documents, with ability
to effectively retrieve, update, and review Department files for
accuracy and completeness.
Working knowledge of standard office procedures and computer
software programs used by the Clerk's Office, with ability to apply
such knowledge to a variety of interrelated processes, tasks and
Working knowledge of standard English grammar, spelling and
punctuation, and ability to prepare correspondence, documents and
written reports as required.
Knowledge of basic filing systems and ability to create and
maintain accurate and complete Department files/records.
Ability to operate standard office equipment, including computer,
calculator, fax machine, postage meter, copier, and telephone.
Ability to effectively communicate orally and in writing with
co-workers, other County departments, Department of Child Services,
Bureau of Motor Vehicles, and the public, including being sensitive
to professional ethics, gender, cultural diversities, and
Ability to provide public access to or maintain confidentiality of
department information and records according to state and federal
Ability to comply with all employer and department policies and
work rules, including, but not limited to, attendance, safety,
drug-free workplace, and personal conduct.
Ability to understand, memorize, retain, and carry out oral and
written instructions and present findings in oral or written
Ability to compare or observe similarities and differences in data,
compile, collate, or classify data, analyze and evaluate data and
make determinations based on data analyses.
Ability to work alone with minimum supervision and with others in a
Ability to work on several tasks at the same time and work rapidly
for long periods, often under time pressure.
Ability to apply knowledge of people and/or locations, and plan and
layout assigned work projects.
Ability to perform arithmetic calculations.
Ability to occasionally work extended and/or evening hours.
*II. RESPONSIBILITY: *
Incumbent performs duties according to well established Department
policies and procedures with work priorities primarily determined
by service needs of the public. Assignments are guided by definite
objectives using a variety of methods or procedures. Periodically,
decisions are made in absence of specific policies and/or guidance
from supervisor. Errors in work are primarily detected or prevented
through legally defined procedures and/or notification from other
departments, agencies, or the public. Undetected errors could
result in work delays in other departments or agencies, and/or
inconvenience to other agencies or public.
*III. PERSONAL WORK RELATIONSHIPS: *
Incumbent maintains frequent contact with co-workers, other County
departments, Department of Child Services, Bureau of Motor
Vehicles, and the public, for purposes of exchanging and explaining
Incumbent reports directly to County Clerk.
*IV. PHYSICAL EFFORT AND WORK ENVIRONMENT: *
Incumbent performs duties in a standard office environment, service
counter, and/or courtroom, involving sitting/walking at will,
sitting for long periods, lifting/carrying objects weighing less
than 25 pounds, pushing/pulling objects, crouching/kneeling,
reaching, keyboarding, close vision, color perception, speaking
clearly, and hearing sounds/communication. Incumbent occasionally
works extended and/or evening hours.
Job Type: Full-time
Pay: From $17.90 per hour
* Dental insurance
* Employee assistance program
* Employee discount
* Health insurance
* Life insurance
* Paid time off
* Parental leave
* Retirement plan
* Vision insurance
* Day shift
* Monday to Friday
* Do you have experience working in a legal office/or knowledge of
* High school or equivalent (Required)
* general office: 2 years (Preferred)
Work Location: One location%58047475%
Keywords: White County Government, Gary , Deputy Clerk- Circuit Court, Other , Monticello, Indiana
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