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Deputy Clerk- Circuit Court

Company: White County Government
Location: Monticello
Posted on: November 22, 2022

Job Description:

The White County Clerk will be accepting applications/resumes for the Circuit Court Deputy Clerk position until November 23, 2022.

This is a clerical position including multiple aspects in a fast-paced office. Applicant must be able to work well with others, multitask and have strong organizational skills. Basic Microsoft Office knowledge is required. Preference will be given to applicants with legal terminology knowledge and experience.

Applicant must be trustworthy, reliable, and have a good work ethic.

White County Government is an equal opportunity employer.

*POSITION: Deputy Clerk/Circuit Court*


*WORK SCHEDULE: 8:00 a.m. - 4:00 p.m., M-F*

*STATUS: Full-time*

*FLSA STATUS: Non-exempt*

Starting wage: $31,150

Incumbent serves as Deputy Clerk/Circuit Court for the White County Clerk's Office, responsible for processing various files/documents, and assisting the public.


Enters domestic relations and all civil and miscellaneous court cases and orders into case management system, including processing court orders, entering into State system for child support, and informing employers of income withholdings.

Processes payments for probation fees, traffic tickets for circuit and superior court, and new case filings.

Greets office visitors, providing information and assistance, such as assisting with copies and various questions concerning court cases.

Collects mail from Post Office, including processing case files and return of service for Circuit Court. Delivers case files of motions and orders to Court staff for Judges' review.

Receives child support payments through Child Support State system, including printing child support payment histories and assisting with questions as needed.

Processes and maintains records of judgment designated orders, and submits to Judge for approval and signature, including processing orders of the day and inserting into binders.

Processes and distributes appeals for Circuit Court cases filed through Supreme Court of Appeals, including preparing requests from attorneys for transcripts, copies, and/or information on cases in appeal.

Creates decree of dissolution packets and marriage license packets, including recording marriage license on State program following marriage ceremony.

Receives marriage license applications, including processing as required, certifying when needed, and taking payment.

Performs duties of co-workers in their absence or as needed to maintain department operations.

Processes traffic ticket payments into appropriate program, reporting tickets to Bureau of Motor Vehicles (BMV).

Maintains files and filing system.

Performs related duties as assigned.


High school diploma or GED.

Ability to meet all employer and department hiring requirements, including passage of a drug test.

Knowledge of standard policies, practices, and legal requirements of the Department, with ability to effectively respond to inquiries, take payments, and apply appropriate procedures accordingly.

Knowledge of legal terminology and standard policies and procedures concerning preparation and filing of Court documents, with ability to effectively retrieve, update, and review Department files for accuracy and completeness.

Working knowledge of standard office procedures and computer software programs used by the Clerk's Office, with ability to apply such knowledge to a variety of interrelated processes, tasks and operations.

Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence, documents and written reports as required.

Knowledge of basic filing systems and ability to create and maintain accurate and complete Department files/records.

Ability to operate standard office equipment, including computer, calculator, fax machine, postage meter, copier, and telephone.

Ability to effectively communicate orally and in writing with co-workers, other County departments, Department of Child Services, Bureau of Motor Vehicles, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to provide public access to or maintain confidentiality of department information and records according to state and federal requirements.

Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to understand, memorize, retain, and carry out oral and written instructions and present findings in oral or written form.

Ability to compare or observe similarities and differences in data, compile, collate, or classify data, analyze and evaluate data and make determinations based on data analyses.

Ability to work alone with minimum supervision and with others in a team environment.

Ability to work on several tasks at the same time and work rapidly for long periods, often under time pressure.

Ability to apply knowledge of people and/or locations, and plan and layout assigned work projects.

Ability to perform arithmetic calculations.

Ability to occasionally work extended and/or evening hours.


Incumbent performs duties according to well established Department policies and procedures with work priorities primarily determined by service needs of the public. Assignments are guided by definite objectives using a variety of methods or procedures. Periodically, decisions are made in absence of specific policies and/or guidance from supervisor. Errors in work are primarily detected or prevented through legally defined procedures and/or notification from other departments, agencies, or the public. Undetected errors could result in work delays in other departments or agencies, and/or inconvenience to other agencies or public.


Incumbent maintains frequent contact with co-workers, other County departments, Department of Child Services, Bureau of Motor Vehicles, and the public, for purposes of exchanging and explaining information.

Incumbent reports directly to County Clerk.


Incumbent performs duties in a standard office environment, service counter, and/or courtroom, involving sitting/walking at will, sitting for long periods, lifting/carrying objects weighing less than 25 pounds, pushing/pulling objects, crouching/kneeling, reaching, keyboarding, close vision, color perception, speaking clearly, and hearing sounds/communication. Incumbent occasionally works extended and/or evening hours.

Job Type: Full-time

Pay: From $17.90 per hour

* Dental insurance
* Employee assistance program
* Employee discount
* Health insurance
* Life insurance
* Paid time off
* Parental leave
* Retirement plan
* Vision insurance
* Day shift
* Monday to Friday

Application Question(s):
* Do you have experience working in a legal office/or knowledge of legal terminology?

* High school or equivalent (Required)

* general office: 2 years (Preferred)

Work Location: One location%58047475%

Keywords: White County Government, Gary , Deputy Clerk- Circuit Court, Other , Monticello, Indiana

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